Adelante
Back-office savings ← VYRE Free audit
Costa del Sol · Estepona to Nerja

Run your business. Not your admin.

Too much time disappears into invoices, expenses, chasing documents and unanswered enquiries. Adelante brings practical AI automation into how you already work, so you can focus on customers, decisions and growth.

Pick your business to see how it applies to you:

Hospitality groupsBars, restaurants and chiringuitosReal estateHotels and holiday rentalsSalons, barbers and clinicsLocal service businessesB2B sales and office teams
See what you're losing: free 8-minute audit WhatsApp us

No contract to sign for the audit. You see your estimate the moment you finish.

Back-office automation

The work that follows you home. Let us help take it off your plate.

Invoices. Card payouts. Supplier costs. Stock. Necessary work that takes you away from customers, your team and your own time. Start with the task that costs you most.

01

Your evening should not end with invoices.

Another receipt to find. Another invoice to type in. Your accountant is chasing documents, and your own work gets pushed into the evening.

How Adelante helps

Adelante helps collect and organise invoices and receipts, flag missing or duplicate items, and prepare records for your accountant to review.

What changes for you

Less retyping. Less searching. A more organised month end.

02

You made the sale. Did the money arrive?

Your till says one thing. The card payout says another. You lose time working out whether the gap is a fee, a refund or a payment still missing.

How Adelante helps

Adelante compares the available sales, fees, refunds and payout records, then highlights the differences that need checking.

What changes for you

Fewer lines to check by hand. More clarity on what you were paid.

03

Small cost increases are easy to miss.

A supplier adds a little. Another expense creeps up. By the time you notice, the month is closed and your margin is smaller.

How Adelante helps

Adelante checks supplier invoices against agreed prices where available and brings cost changes together in a report you can act on.

What changes for you

See what changed, what to question and where to focus first.

04

Too much stock. Still missing what you need.

You order from memory, find waste too late and spend time chasing stock instead of serving customers.

How Adelante helps

Adelante uses the sales and stock records you already keep to flag unusual usage and replenishment needs, and help prepare orders for your approval.

What changes for you

Less guesswork when ordering. A clearer view of what is used and wasted.

An example, not a client result

Agreed supplier price: €1,000. Invoice received: €1,310.

Adelante flags the €310 difference with the supporting records. Your team checks it and challenges the supplier if appropriate. It becomes a saving only when the correction or credit is confirmed.

Start with one task. See the difference.

Tell us what takes too long or never quite adds up. We review the tools and records you already use, agree a manageable first step and compare the result with how you work today. Review time saved, issues resolved and confirmed savings against the cost.

Find the biggest time and cost leaks: free audit →

The scope depends on your systems and the records you authorise us to use. Tax support means preparing and organising records for your accountant; filings and tax decisions remain with you and your adviser.

AI implementation for your back office

Stop rebuilding the paperwork every time someone needs it.

The weekly admin. The monthly handover to your accountant. The documents your lawyer needs for a dispute. Adelante designs and implements AI-assisted workflows that bring the information together, flag gaps and prepare it for review.

Weekly admin, less chasing

Invoices, receipts and correspondence spread across folders and inboxes. We set up workflows to collect and organise records from agreed sources, with missing items flagged for your team.

A clearer monthly handover

Instead of starting from scratch each month, prepare a consistent pack of invoices, expenses and payment records for your tax and accountancy adviser, with exceptions clearly marked.

Dispute records in one place

Contracts, invoices and messages are harder to find when something goes wrong. We help organise the relevant records and prepare an AI-assisted chronology with source documents for your lawyer to check.

Compliance tasks kept in view

Build document checklists and reminders around the requirements and dates confirmed by you and your adviser. See what is ready, what is missing and who needs to act.

One practical system. The right professional when needed.

We start with how you work today, agree the records and tasks to cover, and implement the workflow around your existing tools where suitable. Originals remain available alongside AI-prepared summaries, so your team and advisers can check the detail before acting.

When specialist help is needed, we can arrange qualified lawyers for property, litigation and administrative matters, and qualified tax and accountancy professionals. The professional, scope and fixed fee for the agreed work or stage are confirmed upfront; additional work is agreed separately.

Make your back office easier to manage →

Automation supports your compliance process. Your team and qualified advisers review the records and remain responsible for legal advice, tax decisions and submissions.

Built for your industry

Pick your business. See the pain, the fix and where you could be.

Every industry leaks in its own way. Here's what we see most, which modules fix it, and the time, cost and customer time you could win back.

Owner or operations director · 3 to 8 venues · 60 to 200 staff

The pain

It's Wednesday before Marta finds out Saturday went badly at one site: two large groups never got a reply, the team ran 30 hours over rota, and the fish supplier quietly raised prices. Every manager reports in a different spreadsheet, so Monday goes on chasing numbers instead of fixing anything.

  • No single view of every site until it's too late
  • Service and replies differ from site to site
  • Labour and supplier costs drift unnoticed

How Adelante fixes it

  • Your business at 7am
  • Every site on one screen
  • Alerts only when it matters
  • Smarter rotas
  • Know where every euro goes
  • Every enquiry answered, day or night

Where you could be

15 to 25 hrsback each week across managers
€20k to €60ka year from labour and supplier drift caught early
1 day → 20 minMonday reporting, now a ready-made pack
On the floormanagers at peak service, not in the office

Target: a 10x return on what you spend with us, measured against your own audit numbers.

WhatsApp us Book a 20-minute call Or get your own numbers: free audit

Figures are typical ranges for businesses of this size, shown for illustration. Your free audit gives you your own numbers.

Where the money goes

Most of it leaks quietly.

Not from big mistakes. From the small things nobody has time for on a busy night.

Missed messages

Calls during service, DMs at midnight, enquiries in German that wait until tomorrow.

Empty tables and chairs

No-shows and late cancellations with no reminder and no deposit.

Hours on admin

Rotas, invoices, replies and reports that eat the owner's evenings.

Costs nobody checks

Supplier invoices that drift from agreed prices, and card fees you've never seen added up.

What changes

The owner's view, efficiency, sales and front of house. Pick what you need.

Each module fixes one leak and fits the tools you already use: WhatsApp, your booking system, your till.

Owner and management

Know everything, every morning. Step in only when it matters.

Your business at 7am

A morning briefing on the last 24 hours and the 2 to 5 things that need you today.

Saves owner time
Alerts only when it matters

A deal about to be lost, a cost spike, a bad night for revenue or reviews. You hear about it in time to act.

Protects revenue
Every site on one screen

Sales, staff costs, reviews and enquiries side by side, with briefings for each manager.

Multi-site control

Efficiency and costs

Cut costs and hand hours back to your team, so they spend them with customers.

Hours back from admin

Invoices read and filed, reports built and sent, paperwork ready for your gestor.

Saves staff time
Smarter rotas

Rotas planned from bookings, weather and season; swaps handled by message; overtime flagged before it happens.

Cuts staff cost
Stock and waste under control

Usage tracked, waste flagged and supplier orders drafted from what you actually sell.

Cuts waste
Know where every euro goes

Supplier invoices checked against agreed prices, card payouts and fees checked against sales.

Cuts cost
Fewer repeat questions for staff

Opening times, menus, allergens, availability and directions answered for you, in any language.

More time with customers
New staff up to speed faster

Your procedures and know-how in one place staff can ask, so seasonal hires learn in days, not weeks.

Saves training time

Sales and growth

Find more buyers, run better calls and get to yes sooner.

Outreach that sounds like you

LinkedIn and email outreach to the right owners and buyers, written in your voice and sent at a steady, safe pace.

More pipeline
A caller prompter built for your business

Live prompts during sales calls: the right questions, answers to objections and next steps, trained on your products and prices.

Better calls
Every call reviewed

Calls summarised and scored, with what went well, what was missed and the follow-up drafted for you.

Coaching built in
Strategy before and after every opportunity

A briefing before each meeting and a plan after it: who decides, what they care about, what moves the deal forward.

Shorter sales cycle
Tailored proposals and ROI in minutes

Slides and a return-on-investment case built for each customer from your own numbers, ready the same day.

Faster to yes

Front of house

Every customer answered, booked and remembered.

Every enquiry answered, day or night

Calls and messages answered in your customers' language, details taken, bookings made.

Wins revenue
Fewer no-shows

Confirmations, reminders and deposits that run themselves.

Protects revenue
Agents talk to real buyers

Leads ranked by how serious they are, with the rest followed up for you.

Saves agent time
Reviews answered, reputation up

A reply drafted for every review, ready for you to approve.

Protects reputation
Hospitality groupsBars, restaurants and chiringuitosReal estateHotels and holiday rentalsSalons, barbers and clinicsLocal service businessesB2B sales and office teams
What you see every morning

Know what happened before your first coffee.

Most owners find out about a bad Saturday on Wednesday. Adelante reads your till, bookings, messages, reviews, staff hours and supplier invoices overnight, then sends two things: what needs you today, and what the efficiency modules saved.

Morning briefing · Tuesday 07:00
Yesterday, 3 sites€14,200+6% on last year
Marbella€6,100+9%
Puerto Banús€4,900−11%
Nerja€3,200+18%

Act on today

  1. Two group enquiries for Saturday, about €2,400, unanswered since 22:00.Revenue at risk
  2. Fish supplier invoice €310 above the agreed price list.Cost
  3. Puerto Banús: two 2-star reviews mention slow terrace service.Reputation

Win: Nerja's set menu sold 48 covers, a record.

Efficiency this week
Staff hours handed back38 hspent on the floor, not on admin
  • Messages and calls answered by the assistant412
  • Admin and invoice time saved14 h
  • Overtime avoided by smarter rotas9 h
  • No-shows prevented by reminders and deposits11
  • Supplier overcharges caught€620
  • Stock waste down on last month−8%

Where the time went: more covers per server on Saturday, and every table greeted within two minutes.

Example for a three-site restaurant group. Figures are illustrative, not a client result.

Dean Farley, founder of Adelante
Dean Farley Founder & Chief of Forward Deployed AI Enablement
15+years in commercial roles
12+years in global payments
Why Adelante

Technology in the background. People at the front.

Adelante started with something we saw again and again. Over fifteen years in commercial roles, more than twelve of them in global payments, working with travel, hospitality and ecommerce businesses across the UK and Europe, good businesses kept losing money in the gaps: calls missed during service, bookings never confirmed, fees nobody checked, owners doing admin at midnight.

The big players fixed this with teams of engineers. Independent businesses were left with the hassle. We bring the two worlds together: the old world of knowing your customers by name and a team that cares, and the new world of AI that answers, reminds, checks and reports in the background.

Less time on admin, lower costs, and more time for your people to spend with your customers. Because however good the technology gets, people still buy from people.

How it works

Free to start. Risk free to go deeper.

  1. Free online audit

    Our free checker shows in eight minutes whether your business would benefit from AI, and where you're losing time and money.

  2. A quick call

    A short, no-obligation call to understand your business, your team and what you need.

  3. Deep-dive audit, risk free

    If you want to go ahead, we spend time on site and review your numbers and systems. It's a paid audit, credited against the modules you choose, so it's risk free and easy to get budget approval.

  4. Start small, keep what works

    We fix the biggest leak first and measure the result with you every month. You add modules only when the last one has paid for itself.

Questions owners ask

Straight answers.

Will this replace my staff?

No. It takes the repetitive work off them, so they spend more time with customers. Anything tricky still comes to a person.

Will my customers know they're talking to a machine?

Yes. Customers are told they're talking to an assistant, and they can ask for a person at any time. Replies follow your tone, and you approve how it speaks before anything goes live.

What does it cost?

It depends on the modules you choose and the size of your business. The online audit and the first call are free. The deep-dive audit is paid, and its cost is credited against the modules you take, so you get a clear price per module before you commit, and each module aims to pay for itself.

What about my customers' data?

Your data stays yours. We only use what a module needs to work, and we explain exactly what that is before you start.

Does it work with the systems I already use?

Usually, yes. We connect to your till, booking system, accounting and payment providers where they allow it. We confirm exactly what we can connect during your audit follow-up, before you commit to anything.

I'm not technical. Is that a problem?

No. We set it up, train your team and look after it. You see results, not settings.

Don't get left behind

If your business isn't running this efficiently, your competitor soon will be.

The businesses that answer first, know their numbers every morning and close faster are already pulling ahead. We help you be one of them.

10x Our target return on what you spend with us, measured against your own audit numbers.

How much is your business losing?

Find out in eight minutes. Free, and you'll see your estimate straight away.

Start the free audit WhatsApp +34 711 018 011